May-Tag Pathfinder Project
Request to Quote for Community Support
and Project Administration Role
Background
With financial
support from South Ayrshire Council and the Ayrshire Leader
programme, May-Tag appointed consultants to carry out a
Feasibility Study on the transfer of some or all of the
following assets from Local Authority to community
ownership:
-
Maybole Town
Hall
-
Maybole Swimming
Pool
-
All football and
rugby pitches at Carrick Academy (including all weather
pitches)
-
Maybole 9 hole
Golf Course and clubhouse
-
Maybole Memorial
Park Bowling Green and clubhouse
-
Football pitches
and changing facility at Glebe Park
-
Ladywell Stadium
-
Skate Board
Park.
A report on the
findings of the Feasibility Study is available at:
Phase 1 Summary
The Community
Support Role
Flexibility will be
required in order to ensure that the community receives the
support it needs as the project progresses. Key elements of
the role will include:
·
Liaising
closely with May-Tag, Alan Jones Associates, South Ayrshire
Council and other stakeholders
·
Facilitating
meetings including arranging venues, inviting participants,
minute taking and reporting
·
Assisting
Alan Jones Associates in carrying out Community
Consultations
·
Producing
regular reports and claims to the project’s funders.
It is assumed that
the organisation or individual appointed to carry out the
role will identify opportunities to support the community
in, for example fundraising and other initiatives. Overall,
the role should help to ensure that sufficient time and
other resources can be committed by community
representatives to the Pathfinder Project.
The Organisation or Individual
The person or company appointed will be expected to bring a
range of expertise and resources including:
·
A track record in supporting community initiatives and
groups
·
An understanding of the value and complexities of community
ownership of assets
·
An understanding of the processes involved in business
planning and due diligence studies
·
Local knowledge and an ability to provide the resources
required for this project immediately after the tender
process is completed
·
Experience in managing Leader and other funding claims
processes and the resources to complete that work regularly
throughout the project.
The Budget and Payment Schedule
It is estimated that the work will require around 4 days
input per month over approximately 7 months. The successful
organisation or person will be appointed as a contractor
(i.e. non-employee) to May-Tag and will be expected to
submit monthly invoices to May-Tag confirming the work done
in the period. Payments will be made monthly in arrears.
Responses to this Invitation to Quote should state the
anticipated total cost to May-Tag – broken down to cover:
·
Fees (identifying the daily rate(s) being proposed)
·
travel costs
·
meeting costs (but note that, wherever possible, May-Tag
will aim to make use of venues that it can access free of
charge)
·
other expenses
·
VAT if applicable
Assessment of Quotes
Bidders are invited to provide a response of up to 3 A4
pages explaining their approach and charges for this work.
The tenders will be assessed on Quality (60% weighting) and
Price (40% weighting)
Timescales
Bids should reach May-Tag before 12noon on 30/05/12 and
bidders will be notified of the outcome on or before
15/06/12.
Address for Quotes
Clarification of the contents of this Invitation may be
sought by e-mail ONLY and completed tenders should be
submitted to the following address:
petermckmason@aol.com |